The Cycle Grades page allows you to review and enter end-of-cycle and end-of-semester grade data, including cycle and semester averages, override grades, exams, citizenship grades, and comments. When all data has been entered correctly and is ready to post, you must submit the cycle and/or semester grades to Administration.
Note: If the page displays an error indicating that there is invalid data on the page, but there is no indication of which data is invalid, contact the database administrator to have the invalid data cleared out of the database.
From the Grades menu, select Cycle Grades.
The Cycle Grades page will be displayed allowing you to review and enter end-of-cycle and end-of-semester grades and submit the grades to Administration when they are ready to post.
The Semester
field defaults to the current semester. Click 
to view another semester.
In the Course
Section field, click to select the course section for which you
wish to enter cycle and/or semester grades.
Click Retrieve Data. The semester/cycle grades table will display all students currently enrolled in the course section sorted by last name.
You may use the following keys to navigate the fields:
Press Enter after you enter each grade to move down the list to the next student. You may press Shift-Enter to move up the list. You may also press the up or down arrow keys to move up and down the list.
Press Tab to move across the list to the next assignment. You may press Shift-Tab to move back to the left.
The ID field displays the student's ID. You may click the student ID to view the student's profile.
The Name field displays the name of the student in this course.
If the course is set up to post alphabetical grades, the Show semester averages as alpha check box is displayed. To display averages as alphabetical grades, select Show semester averages as alpha. To display the averages as numbers, deselect Show semester averages as alpha.
For courses that use alphabetical grades, a cookie will be set to remember the setting, and the page will always default to display averages according to the setting. Averages will also be displayed on the Assignment Grades page according to the setting. Courses that use numeric grades will always display grades numerically.
For cycles that are closed, the following applies:
Posted cycle grades appear under the Posted Cycles heading below the cycle numbers. If you are currently in the first cycle of a semester, the Posted Cycle heading and cycle numbers are not displayed.
If a cycle is closed, the cycle average is pulled from the grade course record and is display-only.
For data on a posted cycle, click the cycle average. A pop-up window will open to display the posted cycle average, citizenship grade, and report card comments for that cycle. Click Close to close the window.
If an override grade was entered for the cycle grade, the override grade is displayed.
For the current cycle, the following applies:
Current cycle information appears under the Current Cycle: N heading, where N is the cycle number.
Current cycle information includes the following:
The Average/(Auto Grade) field displays the student's working cycle average, which is based on the data entered up to this point on the Assignment Grades page. This value will be recalculated as assignment grade data is entered or changed for the student. This average will become the student's cycle average, unless the cycle grade is pre-posted or an override grade is entered in the Override field (either by the teacher or an administrator).
If the grade in this field is an auto grade, the grade is displayed in parentheses in a lighter shade than a working cycle average. The auto grade is not displayed if there is a working cycle average for the student.
For more information on calculating averages, view the Help for Weighting Type on the Administer Categories page.
The Override field allows you to override a student's working cycle average with a different grade (e.g., if the student's working cycle average is 69, you may give the student a cycle grade of 70).
If the student's cycle grade is pre-posted, the pre-posted grade will be displayed in this field. You may not override a pre-posted cycle grade.
If you post an override grade for a student even if there are no categories for the course, the weighting type will automatically be set to percentage.
The Citizenship field allows you to enter the student's citizenship grade for the current cycle.
Your campus may have the citizenship grade set to automatically give all students a default grade. If so, you will only need to enter a grade for those students who you wish to give a citizenship grade that is different than the default.
If your campus does not give citizenship grades, or if you are not allowed to post citizenship grades, the field will not be displayed.
The Report Card Comments field allows you to enter up to five one-character comment codes to specify the comments you wish to print on the report card (e.g., Excessive Talking or Finishes Work On Time).
For a list of valid report card comment codes and descriptions, click Show Comment Legend. The comment legend will be displayed on the right side of the page allowing you to view valid codes. To hide the comment legend, click Hide Comment Legend.
During the last cycle of a semester, the following applies:
End-of-semester information is displayed under the Semester Grades heading.
End-of-semester information includes the following:
The Exam field allows you to enter the student's semester exam grade. If the student is exempt from the exam, type E.
To fill all blank exam grades with E (exempt), click Fill Exempt Exams. All blank grades for the exam will be changed to E.
If the student has a pre-posted exam grade, it is displayed in the field and cannot be changed.
Note: Some campuses may have a grade conversion value for E. If your campus uses E as a grade, then the numeric value for the grade of E will be used for the semester exam, instead of exempt, for calculating the semester average. In this case, you cannot use E to indicate that the student is exempt from the exam.
The Average field displays the student's working semester average, based on the data entered up to this point. This value will be recalculated every time you access the page, click Calculate Semester Averages, and/or save grades.
The Override field allows you to override a student's working semester average with a different grade.
For campuses that do not have semester exams every semester (e.g., a four-semester campus that has semester exams at the end of the second and fourth semesters), the semester averages are only calculated if there is a semester exam for the current semester.
During semesters that have semester exams, the following applies:
The Exam field is displayed.
The Average field displays the average of the cycles since the last semester that had an exam. The semester exam is included in the calculation according to campus settings.
If the current cycle is the last cycle of the semester, the Exam and Average fields are displayed under the heading Semester Grades. Otherwise, the working semester average is displayed under the heading Semester Average.
When viewing a previous semester that has a semester exam, the Exam and Average fields display the posted grades.
During semesters that do not have semester exams:
The Exam field is not displayed on the page.
The Average field displays the average of the cycles since the last semester that had an exam.
When viewing a previous semester that does not have a semester exam, neither the exam nor the semester average is displayed.
If a final grade has been posted for a course, the grade is displayed under the Final Grade heading.
No data is displayed for future cycles.
If it is not the last cycle of the semester, the Semester Average field displays the student's working semester average using the data that has been entered up to this point. This value will be recalculated every time you click Calculate Semester Averages and every time you save grades.
If the semester is closed, the Semester Average field displays the average from the grade course record.
If a cycle grade is blank, the semester grade will not be calculated.
All categories must have grades entered. If you have categories that do not have grades, you will not be allowed to post your grades. The Mark grades as Ready to Post link will be disabled until all categories have grades.
Withdrawn students are not automatically displayed. To see withdrawn students in the list, select Show Withdrawn Students. A withdrawn student will have the message withdrawn and the withdrawal date displayed by his name. The withdrawal date may be the student's withdrawal date from school or his withdrawal date from the class.
To hide withdrawn students, deselect Show Withdrawn Students.
No Show students are not displayed.
For transfer students, the prior cycle grades are entered at the campus level.
For self-paced courses, the following applies:
A modified version of the Cycle Grades page is displayed to accommodate cycle grade data for these courses.
If assignment grades are recorded for the self-paced course, the average (based on the assignment grades) appears under Posted Cycles. The use of assignment grades is optional for self-paced courses.
The final grade must be manually entered in the Override field, regardless of the data in the other fields.
The Mark grades as Ready to Post link is always enabled. The grade may be posted any time a student completes the course.
Once saved, failing grades are highlighted in pink.
The columns may be
sorted according to your preferences. An arrow 
indicates the column and order by which the
table is currently sorted.
If a column can be
sorted, a sort box 
appears in the column heading.
To resort the list
by another column heading, click in the column heading. The column will be
sorted in ascending order, as indicated by in the column heading.
To sort the column
in descending order, click again. The sort arrow will change direction.
You must save your grades before you exit this page. Otherwise, your changes will be lost.
Important Note: Saving grades is different from posting grades. You may only post your grades once at the end of the cycle, as described below; however, you must save any changes every time you visit this page. This allows you to leave this page and return as you enter cycle grades data.
In the PIN field, type your four-digit PIN.
Click Save.
If your changes were saved successfully, the page will reload, and a message will appear indicating that the cycle grades were saved successfully.
If you entered an invalid grade, the grade will be highlighted in red, and an error message will be displayed at the top of the page. You must correct the error before you can save any changes.
If you typed your PIN incorrectly, the system will notify you that you provided an invalid PIN. You must provide the correct PIN before you can continue.
If you have changed any data on this page and then attempt to leave this page without saving the changes, a warning message will appear. This includes attempting to change the Semester or Course Section fields before you save changes.
To print the cycle grades displayed on the page, click Print. The Print window will open allowing you to select your printer and settings. Click Print to continue, or click Cancel to cancel printing.
After you have entered cycle and/or semester grades data for the course, review your input carefully, and save all changes. Once the data has been posted by administration, you cannot change any data. If you discover an error after grades have been posted, you must contact your campus administrator to correct any errors.
After grades have been posted and the cycle has closed, you can make changes to the grades and view the working cycle average (e.g., for a student who missed the last few days of a cycle due to illness); however, you cannot post any changes. Instead, print your changes and submit your printout to the campus administrator.
When you are satisfied with your input for the cycle grades, notify the system that you are ready to post.
Click Mark grades as Ready to Post. This link is only displayed for current cycles that are open for posting.
In the PIN field, type your four-digit PIN.
Click Continue to indicate that your grades are ready to post, or click Cancel to cancel the action.
If your changes were saved successfully, the page will reload, and a message will appear indicating that the cycle grades were successfully sent to be posted. The message [READY] will be displayed in the Course Section drop-down list next to the course.
If you typed your PIN incorrectly, the system will notify you that you provided an invalid PIN. You must provide the correct PIN before you can continue.
You may submit your grades more than one time if you make a change shortly after you have marked the grades as ready to post; however, once the data has been posted by administration, you may not change any data.
Your campus administrator can run a report to determine which teachers have posted their grades and which teachers have not yet posted their grades.