Assignment Grades

The Assignment Grades page allows you to view and enter assignment grades for students by semester, cycle, and course section. You may view and enter grades for one assignment or all assignments, for one category or all categories, and for one student or all students. You may enter comments and indicators for each assignment grade (e.g., excluded, late, or redo), and you may print grades by assignment. This page also allows you to accept transfer students into a course and enter a walk-in average for those students.

To enter assignment grades:

From the Grades menu, select Assignment Grades.

The Assignment Grades page will be displayed allowing you to select the course section for which you wish to enter assignment grades.

The Semester field defaults to the current semester. Click to view another semester.

The Cycle field defaults to the current cycle. Click to view another cycle.

In the Course Section field, click to select the course section for which you wish to enter assignment grades.

Note: If you marked the course as ready to post on the Cycle Grades page, then the message [READY] will be displayed in the Course Section drop-down list next to the course.

Click Retrieve Data. The students and assignments are displayed according to your selections in the previous steps.
In the Category field, click to select the category for which you wish to enter assignment grades. You may select one category or all categories.
In the Assignment field, click to select the assignment for which you wish to enter grades. You may select one assignment or all assignments.
In the Due Date field, enter a due date (using the MM/DD/YYYY or MMDDYYYY format) to limit the assignments displayed to those that are due on or after that date. You may also click to open the calendar and select a valid date. To close the calendar, you must click a valid date on the calendar.
In the Student field, click to select the student for whom you wish to enter assignment grades. You may select one student or all students.
The assignment grades table will display all students currently enrolled in the course section and the assignments, according to your selections. Enter the grades in the fields provided.

To temporarily hide the menu and selection options in order to see more students on the page, click Hide Menu. The logo, menu, and selection options will disappear from the page. To make that information visible again, click Show Menu.
By default, the page displays only the first five assignments. Click in the Assignments per Page field to change the number of assignments displayed.
If there are more assignments than can be displayed on the page, click Previous and Next to view the other assignments.
The assignment grades table has its own scroll bars that work independently of the page. As data is added to the table, you may need to use the scroll bars to view the entire table.
You may use the following keys to navigate the fields:
Press Enter after you enter each grade to move down the list to the next student. You may press Shift-Enter to move up the list. You may also press the up or down arrow keys to move up and down the list.
Press Tab to move across the list to the next assignment. You may press Shift-Tab to move back to the left.
The Student ID field displays the student's ID. You may click the student ID to view the student's profile.

The Student name field displays the name of the student in the course.
Withdrawn students are not automatically displayed. To see withdrawn students in the list, select Show withdrawn students. Withdrawn students will be displayed in a blue row, and the message Withdrawn and the withdrawal date will appear by the student's name. The withdrawal date may be the student's withdrawal date from school or his withdrawal date from the class.
To hide withdrawn students, deselect Show withdrawn students.
No Show students are not displayed.
If the course is set up to post alphabetical grades, the Show averages as alpha check box is displayed. To display averages as alphabetical grades, select Show averages as alpha. To display the averages as numbers, deselect Show averages as alpha.

For courses that use alphabetical grades, a cookie will be set to remember the setting, and the page will always default to display averages according to the setting. Averages will also be displayed on the Cycle Grades page according to the setting. Courses that use numeric grades will always display grades numerically.

The Cycle average field displays the student's working cycle average. The average will be updated every time you access the page, click Calculate Averages, and/or save grades. If the student does not yet have a working cycle average, the field will be blank.

The working cycle average is calculated according to the weighting selected on the Administer Categories page.
The working cycle average is rounded to a whole number. If the decimal value is .5 or greater, the grade is rounded up.
If you use percentage-based categories, and if you have a category that does not yet have grades (e.g., if it is early in the cycle and you have not administered any tests), the student's working cycle average will be calculated based on the percentages for the categories that have grades.

For more information on calculations, view the Help for Weighting Type on the Administer Categories page.

When you enter or change a grade, the table cell will turn gray to indicate that the grade has been changed but not yet saved. Once you save the assignment grades, the cell will not be gray.
Assignments are displayed left to right in ascending order by the due date. (If there is no due date, they are displayed by the date assigned. Otherwise, the date entered is used.) To change the assignment display order to descending, change the Sort Assignments by Date Due in ( Ascending Descending) order field to Descending.

The category for each assignment is displayed above the assignment description. The date due and total possible points are also displayed.
If the course is set up for alphabetical or ESNU grade posting, you may enter letter grades or numeric grades. If you enter a letter grade, it will automatically be converted to a numeric grade for calculating the working cycle average, according to the conversion values set by your campus.
If you enter an invalid grade, such as a letter grade that does not have a conversion value, the cell will be shaded red. You must correct the entry before you can save the grades.
Only whole numbers may be entered for numeric grades.
Dropped grades are italicized.
Other codes may be entered in place of a grade:

M - Missing

I - Incomplete

If you enter I for any grade, the student's working cycle average will be I until a grade is entered.

To mass exclude grades for an assignment for all students, click Exclude All at the bottom of the assignment grade column.
To mass enter an assignment grade for all students, use the Fill button at the bottom of each assignment grade column.
If you have entered grades for all students who have turned in the assignment, and wish to enter zeros for all other students, type 0 in the field and click Fill. All blank grade fields for that assignment will be changed to 0.
To mass replace blank grades with a value (e.g., 100), type the grade in the field and click Fill. All blank grades for that assignment will be changed to the entered grade.
To change all assignment grades to blanks, delete any data from the field and click Fill. All grades for that assignment will be changed to blank.
The Overall Averages (i.e., class averages) for the working cycle average and each assignment will be displayed in the bottom row of the table. The overall averages will be updated every time you click Calculate Averages and every time you save grades.

The columns may be sorted according to your preferences. An arrow indicates the column and order by which the table is currently sorted.
If a column can be sorted, a sort box appears in the column heading.
To resort the list by another column heading, click in the column heading. The column will be sorted in ascending order, as indicated by in the column heading.
To sort the column in descending order, click again. The sort arrow will change direction.

To add comments or indicators associated with an assignment (e.g., excluded, late, or redo), click next to the assignment grade. The Grade Properties window will open allowing you to enter additional information about that student's assignment.
Enter comments and/or select the appropriate indicator(s), and then click Ok.

If there is no grade for the assignment, it cannot be marked as late or redo.
If you want the indicators and/or comments to print on the student's IPR and displayed in the parent access Web site, txConnect, select Print comment.
If the assignment grade has been excluded (e.g., for a transfer student), the icon will appear. The grade will continue to be displayed in the field.

Note: If an assignment is excluded for a student, and if you have entered a number in the # Drop field on the Administer Categories page (indicating that you wish to drop a specified number of assignments for a category), the assignment grade will not count toward the number that will be dropped. Only non-excluded grades are dropped.

If the assignment grade is marked as late or redo (but not excluded), the icon will appear.
If the assignment grade has comments but is not marked as excluded, late, or redo, the icon will appear.
Click Cancel to close the Grade Properties window without saving changes.

Note: Your comments and/or selections are not actually saved until you enter your PIN and click Save to save all data on the Assignment Grades page. When you click Ok, it only saves your notes until you save all data on the Assignment Grades page.

To view the comments or indicators for an assignment, click the icon. The Grade Properties window will open and display comments and indicators that were previously entered.

Make any changes, if necessary, and click Ok.
To close the Grade Properties window without making changes, click Cancel.

To accept a transfer student:

If a student has transferred into the course, you must accept the student into the course and enter his walk-in transfer average.

Beside each student's name is the transfer icon . To enter a walk-in average for a transfer student, click for that student. The Transfer Walk-In Average window will open.

The Date field defaults to the current date. To enter a different date (if the student's transfer date is different from the date displayed), you may type over the date in the MM/DD/YYYY format, or you may click to open the calendar and select a valid date.
If there is only one track for the campus displayed, the calendar is color-coded according to the track, and a legend is provided for the colors. If this is a multi-track campus, the calendar is color-coded for multiple tracks.
If the date typed or selected for this field is invalid according to the calendar, an error message will appear on the right side of the Date field. You must type or select a valid date.
You cannot select a date outside the current calendar year. Valid school dates begin with the earliest meeting day for any track at the campus and end with the latest meeting day for any track at the campus.

In the Average field, enter the student's walk-in average. This is the student's average in the class from which he transferred. You can enter a numeric grade or an alphabetical grade (ABCD or ESNU).
In the Weight field, enter the weight you wish to apply to the student's walk-in average. For example, if a student transfers three weeks into a six-week cycle, you may wish to enter a weight of 50%. The maximum weight you may enter is 99.

Note: Any course assignments that were due prior to the student's transfer date will be excluded for the student, and the icon will appear for those assignments. You may override the exclusion if you wish to have the transfer student complete an assignment that was due prior to his transfer date. To override the exclusion, click , deselect Exclude, and then click Ok.

To save the transfer data for the student, click Ok.

If you entered and saved the transfer average data for the student, his walk-in average will be calculated in his working cycle average, and the transfer icon will change to . The icon will remain blue until he has a regular assignment grade entered for this course.

To close the window without saving any data, click Cancel.
To clear all data previously entered for the transfer student, click Clear.

Any changes that are made for a transfer student must be saved after they are entered. The data entered is not actually saved until you enter your PIN and click Save to save all data on the Assignment Grades page. When you click Ok, it only saves the data until you save all data on the Assignment Grades page.

To save and print assignment grades:

Before you leave the page, you must save the data. Any data that has been changed since the last time you saved your grades is indicated by gray shading in the table cell.

Note: Be aware that you may have changed data that is not currently displayed on the page. All changes will be saved, including those that are not visible on the page. For example, if you are currently viewing assignment grades for one student, but you previously entered grades for other students, the grades for all students will be saved, regardless of what is displayed on the page at the time you save the data.

In the PIN field, type your four-digit PIN.

Click Save Grades.
If your changes were saved successfully, the page will reload, and a message will appear indicating that the grades were saved successfully.
If you typed your PIN incorrectly, the system will notify you that you provided an invalid PIN. You must provide the correct PIN before you can continue.
If you change any data on this page and then attempt to leave this page without saving the changes, a warning message will appear. This includes attempting to change the Semester, Cycle, or Course Section fields before you save changes.
Click Continue to leave this page without saving your changes.
Click Cancel to return to the page and save your changes.

From this page, you can print grades for one assignment at a time. If one assignment is selected, the Print button is displayed on the page.

To print the assignment grades displayed on the page, click Print. The Print window will open allowing you to select your printer and settings. Click Print to continue, or click Cancel to cancel printing.

Note: Do not use the Print option in the browser's File menu. Instead, always use the Print button on the page. The print out using the Print button contains formatting to handle the features on the Assignment Grades page.

To print assignment grades for all assignments for the course, use the Assignment Grades Report. To access this report, select Assignment Grades Reports from the Reports menu. View the Assignment Grades Report Help page for information about the report.